Hybrid Presentation Instructions

This year ASSETS will be fully hybrid. There are two key components to this year's set up: a Zoom livestream for synchronous interaction during the technical program and the ASSETS 2025 Discord server for asynchronous interaction.

All podium presentations (e.g., paper talks, keynote, business meeting) will be livestreamed on Zoom. The recordings will be posted after the session on Discord. For posters and demos, online interaction will be asynchronous. Posters will be uploaded as accessible PDFs, alongside a text-based version, onto Discord as a thread under the poster channel. Attendees and authors are encouraged to interact with online attendees within these threads.

Links to the posters and papers will be in Discord channels according to their session (e.g., more information about a poster being presented on Monday can be found in ⁠monday-posters, the video for a paper being presented in Session 1B is linked in the channel ⁠1b-movement). We will also have channels on Discord that keep track of which sessions are happening live in Denver as well as places for online attendees to ask questions and connect.

We have guidelines for both in-person and remote participants to ensure a smooth and accessible hybrid experience.

In-Person Participants

Asking Questions

  • To ask a question, if you are able, please line up at the designated Q&A spot
    • There will be accessible seating near the Q&A spot if that's useful, and we have the ability to bring the camera and microphone to you if needed

When Addressing the Room

  • State your name and affiliation any time you address the room
  • Please make sure you are on camera so that your video goes through Zoom
    • There will be a camera at the podium and one at the designated Q&A spot
  • If you are speaking, please speak into a microphone so that your voice goes through Zoom

Zoom and Discord

  • If you join Zoom from the room, please make sure your device makes no noise and do not unmute your microphones
  • Make sure to participate on Discord, too, to engage with remote participants

Remote Participants

Asking Questions

  • To ask a question remotely, participants can raise their hand on Zoom to indicate they want to ask a question
  • For text-based questions, please post those to the relevant Discord channel

When Addressing the Room

  • If voicing a question on Zoom, please state your name and affiliation at the start
  • To address the room through text, please use Discord in the corresponding channel
    • Only use the Zoom chat if needed for time-sensitive requests, such as the audio/video feed dropping.

Zoom and Discord

  • On Zoom, please keep your camera and microphone off unless you are actively communicating
  • If anything in the connection breaks, please reach out to the channel #hybrid-support (under the General section) on Discord